Google Workspace Receives Extensive Update, Enhancing Productivity

Google Workspace, frequently known as G Suite or simply “Google Docs,” is undergoing a significant update impacting a wide range of features. This includes improvements to the calendar, Google Meet, and integration with Google Assistant.

Assistant Integration Now Generally Available

A key enhancement is the integration of Google Assistant with Google Workspace. This allows users to check their work schedule or send messages to team members using voice commands. While previously in beta, full availability requires company administrators to enable the “Search and Assistant” service.

The rollout is phased, with mobile access currently available, while smart speakers and displays, such as the Google Nest Hub, remain in the beta phase. This functionality has been anticipated for a considerable period, following initial announcements by Google.

New Features for Time Management and Focus

Updates to the calendar include support for recurring out-of-office settings and the ability to define segmented working hours. A new event type, Focus Time, has been introduced to help users minimize interruptions.

Focus Time intelligently manages notifications during designated periods, going beyond simple calendar blocking. Google is also introducing analytics to track meeting duration, providing insight into time allocation.

This analytics feature, while less comprehensive than Microsoft’s Productivity Score, offers a useful overview of daily time usage. Importantly, this data remains private and is not shared with managers.

Location Sharing and Hybrid Work Support

As employees transition back to office environments, Google is adding location indicators to Workspace. This allows users to communicate their work location – whether at the office or remotely.

Enhanced Google Meet Capabilities

For continued remote and hybrid work, Google Meet is receiving several updates. Users with Google Nest Hub Max can now host meetings from home, and laptops can be configured as secondary screens.

A new picture-in-picture mode is being implemented for mobile users, enabling participation in Meet meetings while simultaneously browsing the web, checking Gmail, or completing other tasks.

Mobile users will also gain access to background replacement options, along with the ability to utilize Q&A sessions and polls, expanding beyond the current background blur functionality.

Workspace Frontline and AppSheet Improvements

Google is introducing Google Workspace Frontline, specifically designed for frontline workers, with new features tailored to their needs.

Furthermore, the platform is simplifying the creation of custom AppSheet applications directly from Google Sheets and Drive. This empowers frontline workers to digitize workflows, including data collection, safety reporting, and customer request management.