HTG: Backup Files, Scanner Tips & iPad as Monitor

Reader Email Roundup: Backups, Scanning, and iPad Monitors

Each week, we compile a selection of emails received through the Ask HTG inbox to share with our audience. This week’s collection addresses common questions regarding data backups, utilizing a scanner for copying documents, and employing an iPad as an additional display.

What Files Should I Be Backing Up?

A frequent inquiry concerns the essential files that require regular backups. Protecting your data is crucial, and a comprehensive backup strategy should encompass more than just documents.

• Documents: Word processing files, spreadsheets, and presentations are primary candidates for backup.
• Photos & Videos: Irreplaceable memories should be consistently backed up.
• Emails: Ensure your email archive is secured.
• System Images: Creating a system image allows for a complete restoration in case of a major system failure.
• Databases: If you utilize databases, their backups are paramount.

Regularly backing up these file types will safeguard against data loss due to hardware failure, accidental deletion, or malware attacks.

Using My Scanner as a Copier

Many users have asked about leveraging their scanner to create copies of documents. Most modern scanners include a built-in copying function, simplifying this process.

Typically, this functionality is accessible directly through the scanner’s software interface. Select the “copy” option, adjust settings like resolution and color mode, and initiate the scan. The resulting copy can then be saved or printed.

Can I Use My iPad as a Secondary Monitor?

Another popular question revolves around utilizing an iPad as a secondary display for a computer. This is achievable through various applications and technologies.

Several third-party applications, such as Duet Display and Luna Display, facilitate this functionality. These apps typically require installing software on both your computer and iPad, establishing a connection via USB or Wi-Fi. Once connected, your iPad effectively extends your desktop, providing additional screen real estate.

Consider the specific requirements of your workflow when choosing an application, as performance and features can vary.

Essential Windows Backups: What Files Do You Need?

Many users recognize the value of data backups, understanding the need for duplicate files in case of data loss. However, determining which files require backing up can be a source of considerable uncertainty.

Beyond Documents: Expanding Your Backup Scope

While backing up files from your 'My Documents' folder is a logical first step, a comprehensive backup strategy necessitates considering data stored in other locations. A significant number of crucial files reside outside this commonly backed-up directory.

It’s important to realize that not all data is created equal. Some files are easily replaceable, while others represent irreplaceable losses if compromised.

Key File Categories for Backup

• Personal Documents: This includes family photos, important letters, and tax returns – items you’ve already identified.
• Application Settings: Settings for your installed applications are often stored within the /AppData/ folder. Backing these up saves you significant re-configuration time.
• Email Files: If you utilize a desktop email client (like Outlook or Thunderbird), your email data is likely stored locally and requires backup.
• Browser Data: Bookmarks, saved passwords, and browsing history can be valuable to preserve.
• Desktop Files: Any important files or shortcuts residing directly on your desktop should be included.

The scope of what you should back up extends beyond the immediately obvious. Considering these additional categories will ensure a more robust and complete data protection plan.

Understanding the location of these files and incorporating them into your backup routine is crucial for safeguarding your digital life. For a more detailed guide on specific files to back up, refer to this resource.

Utilizing Your Scanner as a Photocopying Device

You've encountered a common issue with scanners, particularly when initially connected to a Windows system. While the scanner is recognized and functions for scanning through applications, dedicated buttons like 'Copy' may remain inactive.

Understanding the Issue

The problem typically arises from the installation of generic drivers by Windows. These drivers enable basic scanning functionality, but they lack the supplementary software required to activate the scanner's built-in features, such as the copy function.

Most scanners are bundled with, or have available for download, a software package from the manufacturer. This package provides the necessary tools to unlock the full potential of your device.

The Solution: Installing Scanner Software

To activate the 'Copy' button on your Canon LiDE 110 scanner, or to establish a similar workflow within Windows, you must install the appropriate software.

Here's how to proceed:

• Visit the Canon Website: Navigate to the official Canon website.
• Locate Your Model: Search for your specific scanner model (LiDE 110).
• Download Drivers and Software: Download and install both the official drivers and the accompanying software package.

Canon MP Navigator EX

For your Canon scanner, the relevant software is called MP Navigator EX. Installing this software will grant you access to both the hardware buttons on the scanner and software-based controls within the application.

Once installed, explore the software settings. A key feature is the "start scanning on button press" option.

Enabling this feature allows the scanner to automatically execute the default action associated with each button, provided the software is running in the background.

This effectively transforms your scanner and laser printer combination into a functional, albeit assembled, all-in-one printer and copier.

Providing detailed information, like your scanner model and the fact that Windows recognizes the device, greatly assists in diagnosing and resolving such issues.

Utilizing an iPad as an Extended Display

A common inquiry we receive concerns the possibility of leveraging an iPad as a secondary monitor. Many users, particularly those who travel frequently with both a laptop and an iPad, desire this functionality.

Reader Question

“Dear How-To Geek, I often travel with a lightweight laptop and my iPad. I would greatly benefit from using my iPad as a secondary display. Even simply displaying instant messaging applications and supporting documents on it would be incredibly useful. Is this achievable?” Sincerely, Dual Monitor Dreaming

Dear Dual Monitor Dreaming, Fortunately, realizing your goal is not only possible but also quite straightforward with the appropriate software.

We suggest employing Air Video, a leading and highly reliable screen sharing application designed for iPads. This application provides a robust solution for extending your desktop.

Detailed instructions for installation and configuration can be found in our comprehensive guide available here. The setup process is typically swift, allowing you to quickly begin utilizing your iPad as a second screen on the go.

Enhancing the Setup

Consider supplementing your setup with an acrylic display easel. These inexpensive stands, commonly used for displaying artwork, are ideal for securely positioning your iPad for optimal viewing as a secondary display.

Do you have a challenging tech problem requiring assistance? Please submit your questions to ask@howtogeek.com, and we will endeavor to provide a helpful solution.