SyncToy 2.1 - Free Folder Synchronization Tool
Maintaining Data Consistency with Microsoft SyncToy 2.1
Managing identical data across multiple computers and storage devices can often be a frustrating task. Ensuring consistency requires diligent effort to copy files and documents as needed. Fortunately, the Microsoft SyncToy 2.1 utility offers a streamlined solution for simplifying folder and data synchronization.
Understanding the Benefits of Folder Synchronization
Consider a scenario where you frequently transfer files between a work computer and a home office using a flash drive. It’s easy to inadvertently forget to copy necessary files to the drive. SyncToy addresses this issue by enabling automated, regular synchronization of data between drives and folders.
The advantages of folder synchronization extend beyond simple file transfer. You might wish to synchronize your "My Pictures" folder between your work and personal computers, or maintain identical music libraries across multiple devices. This free tool, originally part of the XP Power Toys, has continued to evolve and improve over time.
Installing SyncToy
The installation process for SyncToy also installs the Microsoft Sync Framework 2.0 Core Components, which provides a synchronization platform for offline access to applications, services, and devices.
On a Windows 7 (32-bit) system, a desktop or Quick Launch Bar shortcut isn’t automatically created during installation. However, the application will be accessible through the Start Menu, from where a shortcut can be created if desired.
Initial Setup and the Customer Experience Improvement Program
Upon launching SyncToy for the first time, you’ll be presented with the option to participate in the Customer Experience Improvement Program. Participation is entirely voluntary and does not affect the functionality of the software.
Utilizing SyncToy for Data Synchronization
To begin using SyncToy, you must first create a new folder pair to define the source and destination for synchronization. These folders can reside on the same machine, external drives, or across a network.
Browse to the locations of the folders you intend to synchronize. For instance, you might choose to synchronize the contents of a home office folder and a work files folder to an external flash drive.
Choosing a Synchronization Action
The next step involves selecting the desired action to be performed between the two folders. The "Synchronize" option is selected by default and is suitable for most users. The SyncToy help file details the differences between each action:
- Synchronize: Updates files in both directions, maintaining renames, deletions, and edits consistently across both folders.
- Echo: Copies new and updated files from left to right, replicating renames and deletions from the left folder to the right.
- Contribute: Copies new and updated files from left to right, replicating renames but not deletions.
After selecting an action, assign a name to the synced folder pair and click "Finish".
A synchronization job is then created, displaying details and allowing for modification of settings. Before the initial run, you can preview the job to verify the changes or proceed directly by clicking the "Run" button.
Previewing and Reviewing Synchronization Results
Previewing the job allows you to examine the files that will be synchronized and exclude any unwanted items.
A successful synchronization will display a confirmation message. In the event of errors, a detailed report will be provided, allowing you to identify and address the issues.
The main SyncToy interface also provides options to rename, create, or delete folder pairs.
Automating Synchronization with Task Scheduler
While manual synchronization is effective, automating the process is highly recommended. This section details how to schedule SyncToy to run automatically in Vista or Windows 7 using Windows Task Scheduler.
Access Task Scheduler by clicking the Start Menu and typing "task scheduler" into the search box.
Within Task Scheduler, click "Create Basic Task" under the Actions pane.
Provide a name and description for the task.
Select the desired frequency for synchronization. Daily synchronization is recommended to ensure data consistency.
Choose a start date and time, and set the recurrence to 1 day to ensure daily execution.
Ensure "Start a program" is selected.
Browse to the location of SyncToy.exe (e.g., C:\Program Files\SyncToy2.1\SyncToy.exe). In the "Add arguments" field, enter "-R". This command instructs SyncToy to run all configured folder pairs.
Review the task overview and click "Finish" if everything appears correct.
Verifying Scheduled Task Execution
You can verify the successful execution of the scheduled task in two ways. Check the "Task Status" within Task Scheduler to view the last execution time and status. Alternatively, examine the lower-left corner of the SyncToy GUI for the last run date and time.
Conclusion
SyncToy 2.1 provides a versatile solution for synchronizing any number of folder pairs. It supports synchronization across networks, on the same PC, and to USB flash or external drives. Compatible with XP, Vista, and Windows 7 (with separate 32-bit and 64-bit versions), this free tool offers an effective way to maintain data consistency between different devices. Download SyncToy 2.1 to simplify your data management needs.